We are committed to protecting your privacy. Occupational associations and all our other stakeholders are entitled to expect that the information which they provide will be treated within the terms of relevant privacy responsibilities.
When do we collect information from you?
When we collect personal information from you through our Professional Standards Councils Website, we include privacy collection statements for your information. These privacy collection statements set out the way we may collect, use and disclose your information. From time to time, we may include other privacy collection statements on our Professional Standards Councils Website, as they are approved by us from time to time. Please read the applicable privacy collection statement at the point where you provide to us your personal information.
When you visit the Professional Standards Website, we may automatically collect information which identifies, for each page you visit on the website, the IP (Internet Protocol) address of the machine used to access that page. To improve the services provided by us, we may extract and publish aggregated information about usage patterns from these records. For example, usage reports may examine trends based on the following information – your server address, your top-level domain name (for example .com, .gov, .au, .uk etc), the date and time of visit to the site, the pages accessed and documents downloaded, the previous site visited, the type of browser used and operating system.
What do we collect when you email us directly?
When you provide us with your email address, either as part of an application or submission online, or when you email us via the ‘Contact us’ option on the Professional Standards Councils Website, we will:
What we won’t do with the data we collect
We will not disclose or publish information that identifies individuals, individual machines, or potentially identifies sub-groupings of addresses, without consent or as otherwise required or permitted by law.
What exceptions are there to this rule?
We, or our third party hosting provider, will gather more extensive information than stated above in the following circumstances:
Who accesses your data when you submit personal information through the Professional Standards Councils Website?
Access to this information is restricted to a limited number of officers in the Professional Standards Authority. This may include:
Personal information may also be seen by members of the Professional Standards Councils and / or Committees.
We use third party service providers to design, develop and host our Professional Standards Councils Website and to provide us with ongoing support and maintenance. We have a right to disclose this data to any third party we have engaged for these purposes. We request that our service providers protect your privacy and not disclose personal information to anyone without contacting us first.
We may be required to make disclosures to relevant authorities where the use of our Professional Standards Councils Website raises a suspicion that an offence is being, or has been, committed. In the event of an investigation, the Professional Standards Councils will provide access to personal information to any law enforcement agency that may exercise a warrant to inspect our logs.
Is the raw data stored in a secure way?
Yes. The raw information collected is stored in a secure format. This applies to the raw information collected through our Professional Standards Councils Website and which is held by our hosting service provider.
It is possible that raw information will be stored overseas in the event that our third party hosting provider utilises cloud technology for the storage of personal information.
We request that all our service providers store your personal information in accordance with terms that are consistent with our own privacy obligations. We also have access to this information for archival purposes.
If you would like to know more about how the Professional Standards Councils collects and handles your personal information, if you have a complaint about our handling of your personal information or you would like to access or correct the personal information you’ve given to us, please contact our agency at firstname.lastname@example.org or 1300 555 772.
Due to the developing nature of privacy principles for online communication, this policy may be modified or expanded in light of new developments or issues that may arise from time to time. We would be pleased to receive any comments or suggestions on this policy.